Cultural Exchange Ambassador Programme – data protection guidelines

This page outlines UK-German Connection’s policy regarding your data privacy and rights in relation to the 2020-21 Cultural Exchange Ambassadors Programme.

  • How will UK-German Connection process my data?
    • We collect data via this form for the purpose of assessing your application and running the programme. The data we collect are your contact details, a passport photo, information about your school and a statement of motivation and experiences relevant to this application. If successful, supplementary information on health and dietary requirements, and who we should contact in the event of an emergency will be collected in advance of any face-to-face seminars.
    • The application data is collected via our online application system and stored securely within our website, both hosted in the UK.
  • Will UK-German Connection need to share my data with anyone?
    • Where necessary, limited information will be shared with group leaders (in the event of face-to-face seminars)
    • Your data will not be shared with any other third parties without reason and without your notification and further consent. All of our third party contractors comply with UK Data Protection legislation and EU General Data Protection Regulations.* Your application details will be kept for three years after the application deadline. This includes your contact details, so that we can keep you informed of other opportunities we think would be of interest to you.

    *We will comply with the relevant data protection legislation governing organisations that offer services to individuals in the EEA after 31 December 2020 and will update our data protection statement accordingly at that time.

  • What are my rights regarding my data?

    You have the right to access your personal data held by us. Should you wish to make a subject access request to view your personal data, withdraw permission for use of your data, or to update the data we hold for you, please email UK-German Connection: admin@ukgermanconnection.org.