Flexible Funding Scheme

“Our students saw a world outside their immediate home environment and given the severe socio-economic challenges they and their families face, the opportunity to travel and begin to understand the personal, social and intellectual benefits of meeting peers from a different country was a huge learning outcome. This cannot be overstated.”

(UK secondary teacher)

The Flexible Funding Scheme supports joint activities and projects between UK and German partner schools and youth groups, including visits or virtual activities.

  • What does the grant support?

    Joint activities, projects and visits involving creative and meaningful interaction, reflection and discussion between the young people from both countries.

    The theme of the activities can be flexible but the joint activity must contribute to wider thematic or skills development.

    language-learning element is welcomed but not compulsory.

    Priority will be given to activities, which include reciprocal visits. However, one-way visits and virtual projects are also possible.

    The majority of the time during the visit(s) (minimum of 3 days not including travel) must be spent on joint activities with a high level of interaction.

    The outcomes from the activity must be shared and disseminated widely, with the young people engaging as ambassadors for the project.

    For a full list of the grant criteria, and before submitting an application, please read the Flexible Funding Scheme guidelines.

  • Who is it for?

    The grant is open to primary, secondary and SEN schools, FE colleges and youth groups in the UK and Germany.

    Each visit should involve at least 8 young people from each country, and especially those, who would not otherwise have the chance to take part.

    Applications from local clusters of institutions are also welcome.

  • What funding is available?

    Funding of normally up to £10,000 is available, depending on the overall costs of the visit. 

    The grant can cover a maximum of 75% of total cost of the visit.

    In exceptional cases, it is possible to apply for a higher amount of funding (please see the guidelines for full details).

    The following visit costs can be supported:

    • travel and transport
    • accommodation and subsistence
    • joint activities, including excursions
    • costs for your exchange partners to take part in joint activities with your group while you are in Germany
    • materials and room hire
    • visa costs directly related to project visits
    • virtual / digital activities (hardware and software*)

    *For virtual activities only, the maximum grant amount is normally £2,000. The grant can be partially used towards software, hardware or hardware rental but can not cover more than 75% of the cost of any such items.

    Up to 25% of the total grant can be used for organisational support.

    For full details of the funding amounts, eligibility and procedures, please refer to the Flexible Funding Scheme guidelines.

  • How can we apply?

    Important: before submitting an application, please:

    Applications must be made by one coordinating institution on behalf of both partners.

    To apply, please download, save and complete the Flexible Funding Scheme application form and the project costings form. You may sign the application form electronically.

    Please send both documents to funding@ukgermanconnection.org.

    If your German partner will be the coordinating institution, please refer them to the programme information in German.

  • When do we need to apply by?

    The 2021 deadline has now passed.

    The next application deadline is 31 January 2022.  The two further Flexible Funding deadlines in 2022 are 31 May and 31 October.

    Please note that applications must also be received by UK-German Connection at least six weeks in advance of the (first) visit. 

  • What happens next?

    You will normally be notified of the outcome of your application within four weeks of receipt of the complete application.

    The grant will be provided in two instalments, with 75% of the overall agreed grant provided before your activities begin and the remaining amount paid on receipt of a report and financial reconciliation.

  • Q&A webinars, contact and support

    We are running a series of Q&A webinars for anyone interested in finding out more about UK-German Connection funding programmes.

    These interactive sessions will provide detailed information about our grants and offer you the chance to ask questions and run your ideas past us.

    To sign up, please use the short registration form for one of the dates below:

    • Tuesday, 19 October; 5-6pm GMT (for UK schools and youth groups, in English) – registration closed
    • Monday, 8 November; 5-6pm GMT (for UK and German schools and youth groups, in English and German) – registration closed
    • Tuesday, 16 November; 4-5pm GMT (for German schools and youth groups, in German) – registration closed
    • Wednesday, 8 December; 5-6pm GMT (for UK and German schools and youth groups, in English and German)

    If you have any questions about the programme or would like to discuss your plans, please don’t hesitate to contact us at funding@ukgermanconnection.org.